WEST UNIVERSITY OF TIMISOARA
GUIDE FOR NON-EUROPEAN SELF SPONSORED CANDIDATES
APPLICATION PROCEDURE FOR FILE PROCESSING AND ADMISSION OF FOREIGN CITIZENS FROM EU THIRD COUNTRIES TO BACHELOR AND MASTER STUDIES
The admission process for citizens from E.U. third countries is performed according to the Methodology for issuing the Letters of Acceptance and admitting foreign citizens from EU third countries for studies and schooling at West University of Timișoara, approved by the WUT Senate, through the Decision no 33/18.02.2021.
- 1st of March– 15th of September, 2022 (Bachelor)
- 1st of March – 15th of September, 2022 (Master)
- 1st of March – 15th of September, 2022 (PhD and Preparatory Year).
!Enrollments at W.U.T are possible until the 1st of February 2023.
Refunds of the tuition fees can we done until the end of February, but only according to the conditions mentioned at Section 5 ("Tuition Fee").
3.The Faculty approves/rejects the admission file. 4.The Department of International Relations sends the approved file to the Ministry of Education for the final answer
! It is advisable to apply as soon as possible, because the process usually takes almost 2 months. The admission files can be submitted until 15.09.2022, but the enrollment process can take place until 01.02.2023 as long as you have submitted your admission file on time.
Also, please bare in mind that the moment you submit your admission file, as long as it is complete, the Department of International Relations will provide the candidate with a registration number and share it with him/her (if requested).
Once the file has been registered, it shall be sent to the selected faculty (only one option is possible) for analysis and the moment there is a resolution in this sense, the candidate shall be informed through an e-mail, whether the file can be sent further on for validation to the Ministry of Education and Research in Romania or not.
Should the file be sent to the Ministry of Education, the candidate shall be informed via an e-mail with a scan copy of the Letter of Acceptance in case of a positive resolution or with a notification in case of a negative resolution.
! The Letter of Acceptance issued by the Ministry of Education will be taken in original by the legitimate possessor. In case it cannot be taken in person by the legitimate possessor, the Letter of Acceptance can be taken by another person but only on the basis of a Letter of Attorney issued at a notary in Romanian or in a widely spread language in which it is stated that the contact person has been empowered to take the official document in the name of the legitimate possessor. In case the Letter of Acceptance will be taken by an employee of a delivery firm, the receipt provided by the delivery firm will serve as a Letter of Attorney and this responsibility will fall under the candidate and under the delivery firm.
The moment the candidate is in possession of the Letter of Acceptance, it is the candidate’s responsibility to apply for obtaining the study visa at the responsible institutions in his/her country and only the moment he/she obtains the study visa, the candidate can present himself/herself at the enrollment process in person, at the secretary of the faculty where he/she was admitted at. In case the candidate needs any specific document for their visa application that the university can provide, the candidate is asked to address himself/herself to the Department of International Relations WUT. Also, in case the candidate is already in possession of a residence permit issued in Romania, always check at the Immigration Office in Timișoara the availability of the document.
1.Application Form – all requested information filled in entirely (please specify if you want Preparatory Year or not and attach a picture);
2.The study documents – legally certified copies and translations of High School Diploma (and of Bachelor Diploma if the candidate applies for Master studies); The Master Diploma as well for candidates who want to follow a PhD study programme).The documents are to be authenticated by the responsible authorities in the issuer country;
Copy and translation of the certificate – attesting the promotion of the Baccalaureat/Bachelor/Master examinations for graduates of the current academic year which do not possess the original Diploma for the time being (if the case); The document is to be authenticated by the responsible authorities in the issuer country;
3.Academic records - legally certified copies and translations – for the completed studies (High School and Bachelor) and the analytical curriculum in case of candidates that request equivalence for certain periods of studies; The documents are to be authenticated by the responsible authorities in the issuer country;
4.Birth certificate - copy and legally certified translation. The document is to be authenticated by the responsible authorities in the issuer country;
5.Copy of the passport – valid at least 6 months after the date when the Letter of Acceptance to studies is issued;
6.Medical certificate (in a widely spread international language) to prove that the person to be registered for studies does not suffer from infectious incompatible with the future profession;
7.Marriage license – if necessary (to prove the name change);
8.Copy of the document attesting the residency abroad (if the case) ;
9.Copy of the certificate attesting the graduation of the Preparatory Year in Romanian language or the linguistic competences (English, French, German) (according to language of the study programme which will be followed);
10.Complete contact data: postal address, e-mail address, phone number.
12.Copy of receipt for 75 EURO, nonrefundable Application Fee for file processing, that must be paid into the following account:
Beneficiary: Universitatea de Vest din Timișoara (West University of Timisoara) University address: Bv. Vasile Pârvan, No.4 Bank name: Banca Comercială Română (Romanian Commercial Bank) Bank address: Sucursala Timișoara (Timisoara Branch), No.11, Calea Aradului St. IBAN Code: RO 56 RNCB 0249 0492 9471 0008 SWIFT: RNCB RO BU
Payment: 75 EURO, Application Fee.
* The payment order / receipt will specify at the payer section the name of the candidate and as a payment reference "application fee", in order for the payment to be valid.
The process of authenticating your documents for the admission session
I.AUTHENTICATED DOCUMENTS FOR THE ADMISSION PROCESS
It is highly recommended for the admission files to be authenticated by the authorities in the issuer country as follows:
Diplomas issued in countries which are not parties to the Hague Apostille Convention shall be authenticated or accompanied by an authentication certificate from by the competent authorities in the issuing countries;
Legalization/Authentication is done by the Ministry of Foreign Affairs from the issuing country, the Embassy/Consular Office of Romania in the issuing country and the Romanian Ministry of Foreign Affairs or by the Ministry of Foreign Affairs in the issuing country, the issuing country’s Embassy/Consular Office in Romania and the Romanian Ministry of Foreign Affairs; for countries where Romania does not have a diplomatic mission or countries which do not have diplomatic missions in Romania, the study documents shall be legalized by the Ministry of Education and the Ministry of Foreign Affairs from the issuing country;
Legalization/Authentication exemption is allowed under the law of an international treaty to which Romania is party or on a reciprocity basis.
! In case you wish to check the type of High School Diploma that you need and the correspondent score, please access the following link.
II. AUTHENTICATED DOCUMENTS FOR THE ENROLLMENT PROCESS:
It is mandatory for the candidates to present their study and identification documents from the admission file, in original, along with the Letter of Acceptance (in original) and the passport available with a "study visa" on it on enrollment, at the faculty.
The original study documents which are part of the Hague Convention will be stamped by the competent authorities in the issuer country with the Hague Apostille.
Please make sure that the documents are translated in a widely spread international language and when you are in Romania, preparing for the enrollment process, please make sure to translate them in Romanian and legalize the documents at a public notary if the case.
! The candidates for higher education in Arts, Sports and Architecture must pass the skills tests organized by the University, after receiving the Letter of Acceptance for studies.
It is mandatory for candidates which have been admitted to West University of Timișoara to enter the country with a study visa and to legitimize their study in Romania for educational/study purposes. They will present the original documents as mentioned at "AUTHENTICATED DOCUMENTS FOR THE ENROLLMENT PROCESS":
! For more details concerning the admission/enrollment process, please consult the Methodology for Issuing Letters of Acceptance and Enrolling EU Third Countries’ Citizens at Bachelor and Master Programmes Organized at West University of Timişoara, at the following link: Methodology admission WUT third EU citizens
For those who will study in Romanian language – if the candidate knows Romanian Language but does not have a Romanian Language Certificate, he/she must obtain it following an exam. Only after passing this language exam, the candidate shall be accepted into the first year of study. If the candidate does not know Romanian language, he/she must attend the Preparatory Year for learning Romanian language. During the Preparatory Year the candidates will learn the basic Romanian vocabulary and the specific vocabulary needed for the future studies (anatomy, physics, chemistry, arts, technical drawing etc).
When registering for study programs that require Romanian linguistic competence, the following categories of persons are exempt from the obligation to present the certificate of graduation from the Romanian language Preparatory Year:
candidates who present Romanian study documents (diplomas and certificates) which prove at least four consecutive years of study in a scholar unit in the Romanian national system;
candidates who present certificates issues in Romania attesting a level of at least B1 in Romanian language;
candidates who pass the Romanian language test and obtain the Certificate of Romanian language proficiency.
Is mandatory for students who wish to study in Romanian and don’t have a language certificate in this sense. The fee for this programme varies according to the field of study you want to pursue after finishing the preparatory year. The tuition fee for the Preparatory Year in Romanian language is in the same amount as in one regular academic year (e.g.: The Romanian Language Preparatory Year for the field of medical studies is in the amount of 320 EUR/month, whereas for the economic one it is in the amount of 220 EUR/month).
More information: www.ri.uvt.ro (International Students – Romanian Language Preparatory Year).
B.Studies in Foreign Languages:
For those who want to study in a foreign language, a language test is required if the candidate cannot prove that he/she had previously studied in the respective language. The persons that come from countries where the official language is the language in which the courses are run and the persons who have an internationally acknowledged language certificate will be exempt from this test.
For those who wish to pursue a study programme taught in a foreign language, WUT offers a range of such study programmes. For more details, please access the information available at section : Study Programmes in foreign languages.
!The tuition fees for third E.U citizens per month shall be multiplied with 9 months for a total amount per academic year. For example, 220EUR/month x 9 months = 1980/per academic year.
!The tuition fee shall be paid all at once, not in installments the moment the candidate applies for a study visa as part of the study visa file or when presenting himself/herself for the enrollment process directly at the faculty when he/she must present the proof of payment.
In case the candidate does not obtain the study visa or in case of force majeur situations, the candidates can apply for a refund of the tuition fee until the end of February 2023.
1.The application fee in the amount of 75 euro is nonrefundable.
2. Tuition fees must be paid at the beginning of the academic year. Returning tuition fees paid by candidates will be made only under special conditions (listed below) and only at the applicant's request, with the original proof of payment, until the month of February of the 1st semester of the academic year, and taking in consideration that any additional taxes related to the return of the fees will be borne by the candidate:
- failure to obtain the study visa (if a visa applicant has been asked to pay the fee for one academic year of study in order to complete the visa file).
- cases of force majeure (political conflicts, medical emergencies, others) that prevented the candidate to register for studies, even though they have paid the fees and obtained a study visa.
The candidate’s request for the on the refund of the study fee will be accompanied by documents attesting the payment of the fee and will be approved by the Faculty in which the student is registered (if the student has been enrolled at the faculty) and the Department of International Relations (if the student has not yet been enrolled at the faculty). The necessary documents for a refund of the requested sum of money are the following:
-The Completed Refund Form;
-A copy of the Letter of Acceptance;
-A copy of the passport/ID Card;
-A copy of the original tuition fee receipt;
-A Copy of the Statement of Account (if you want the money to be transferred to your account/ if not, you will have to take the money from the University's Cashier's Office in person. If you cannot take them in person, you will have to provide the Department of International Relations with a Power of Attorney from the notary, in original, issued in Romania or translated in Romanian and legalized at a local public notary in which you empower a person to take the money on your behalf- more details can be found on the refund form);
-A copy of the proof that states that you haven't obtained the study visa (if the case); or of the case of force majeure mentioned above etc.
After approval, the request will be submitted to the University's Financial Office for processing.
In case the candidate does not wish to apply for a refund of the tuition fee for the reasons above mentioned, he/she can send a confirmation to the Department of International Relations WUT in order to keep the already paid tuition fee amount in the bank account of WUT until the next academic year and he/she will resend his/her admission file in order to be issued with a new Letter of Acceptance to Studies.
Candidates from third E.U. countries may benefit from the following types of scholarships according to the Order of Ministry No.3236/2017 : a. On the basis of reciprocity in accordance with the stipulations of mutual bilateral agreements in the educational field. The vacancies for such grants may be assigned in the form of ‘monthly grants’; b. On the basis of unilateral offers of the Romanian Government, regulated with specific normative documents; c. On the basis of offers of the Romanian Government in accordance with the existing legal stipulations, at the proposal of the Ministry of Foreign Affairs, depending on the international interests of Romania; d. On the basis of offers of the Romanian Government in accordance with the existing legal stipulations, at the proposal of the Ministry of Economics, with the purpose of promoting the further action of economic or commercial collaboration; e. On the basis of offers of the Romanian Government in accordance with the existing legal stipulations, at the proposal of the Ministry of Education for citizens with exceptional academic results;
• For more details regarding c), please access the followinglink.
• For point e), foreign citizens may apply (except for those in the final year) who graduated at least one year of study besides the preparatory year) in a certified public higher education institution in Romania and obtained at least the average grade 7.00, as well as foreign citizens of public universities who obtained the minimum average grade 7.00.
ATTENTION!The documents for this type of scholarship will be submitted at DIR until 9th of November 2022
-The nominal list and the applicants' files (maximum 5) shall be sent to M.E.-D.G.R.IA.E., until November 30th of the university year
-The application file shall contain:
The school transcript for each year of study (except for the preparatory year) for the applicants requesting the continuance of bachelor university studies;
Copy of the bachelor diploma and the diploma supplement (school transcript) or a certificate indicating the school situation for all years of study, as well as the results obtained at the bachelor exam (for graduates of current year), for applicants who request the continuance of master or postgraduate university studies.
Curriculum vitae, list of scientific works, publications of speciality, reports, recommendations from at least two professors or specialists in the field - for applicants to postgraduate university studies;
Legalized copy of the birth certificate;
Copy of the residence permit in Romania;
! Citizens from third EU countries (coming from low income countries) can apply for the WUT scholarship. For more information please access the following link.
The academic year in Romania usually starts at the end of September or the beginning of October every year. Nonetheless, third E.U. citizens can enroll themselves at the faculty where they were admitted at until 01.02.2023 as long as they submitted their admission files until 15.09.2022.
Once they have the original Letter of Acceptance issued by the Ministry of Education, along with all of the authenticated documents requested on the Letter of Acceptance, the study visa and the receipt attesting that they paid for the first year of their tuition fee, can the candidates prepare their travel details.
The moment they arrive in Timișoara, at West University of Timișoara, they have to:
-Pass by at the Department of International Relations (room 155B, first floor within WUT, from 10:00 to 14:00) to have their enrollment files analyzed with the above mentioned documents;
-Pass by at the secretary of the faculty where they were admitted at in order to be enrolled based on the provided documents. From that point on, details concerning possible course schedules, accommodation and other facilities can be accessed, but only at the faculty, not at the Department of International Relations.
After the candidate enrolls himself/herself at the secretary of the faculty where he/she has been admitted at, the candidate has to apply for obtaining the residence permit.
Foreign citizens who stay in Romania for more than three months continually, and that have been accepted and have registered for studies at a Romanian university, must register their stay, in this purposes, to the Romanian Authority for Foreigners, Timis County, with the following documents:
2. Documents needed for crossing the border : Passport (having study visa on it)
3.Letter of acceptance for the studies – only required on the first extension of the right to stay
5. Student Certificate from the Department of International Relations for prolonging the visa. The candidate shall request a document called “Adeverința” from the secretary of the faculty where he/she was enrolled at attesting his/her academic status. Then, the candidate shall bring that paper to the Department of International Relations where a Certificate shall be prepared in this sense for the Immigration Office in 2 working days.
a.According to the Accommodation Regulation in the dormitories of WUT, students in their first year of studies, nominated as Romanian State scholarship holders, who wish to study at West University of Timișoara, will be mandatorily provided with free accommodation in their first year of studies within the WUT Students’ Campus, according to the present legislation.
b.For the students who are Self-fee payers, the costs are in accordance to the sums mentioned at the following link.
The possibility to apply for accommodation within the Students’ Campus can be done only when the candidates present themselves for the enrollment process (meaning, when they have the Letter of Acceptance in original issued by the Ministry of Education in Romania, the study documents, the study visa and the receipt attesting the payment for Self-fee payers) in person at the secretary of the faculty where they have been admitted at.,
While Romanian State scholarship holders can be provided mandatorily with free accommodation, Self-fee payers can apply for accommodation when they present themselves for the enrollment process on the principle first come, first served according to the availabilities in this sense. In case of lack of rooms available at the moment of your arrival in Timișoara, it is recommended to have a back-up plan by applying for a hotel or a hostel in Timișoara.
!Even so, in both of the above mentioned cases, the Department of International Relations is not responsible for the distribution of the places in the dormitories, therefore, for these aspects, please address yourselves at the secretary of the faculty where you have been admitted at either as Romanian State Scholarship Holders or as Self-fee payer students.